Gone are those days when businesses would send physical papers to their customers or clients to sign them. Now, companies rely on online tools to have a signed PDF.
However, there are many PDF signing tools available in the market. So, we have prepared a complete list to help you understand what will align with your requirements.
Let’s explore the complete blog and get to know more about these tools.
Table of Contents
What Are PDF Signing Tools?
It’s better to get a brief knowledge of PDF signing tools so that you can choose one of the best for your requirements.
PDF signing tools are software solutions that enable users to sign PDF documents electronically. These tools eliminate the need for scanning, printing, or manual signatures, making them an essential part of modern business workflows.
From contracts to agreements, they simplify the signing process while ensuring security and compliance.
Key Benefits of PDF Signing Tools
Undoubtedly, these software are filled with numerous benefits, which are mentioned below:
- Robust Security: No issues come in between when signing a document through this software, as electronic signatures are fully packed with encryption and authentication features.
- Save Time & Efficiency: You can save enormous time and money as no physical paperwork is required. All you need is a document where you want the signature of a concerned person.
- Legal Compliance: These tools have not been launched in the market without any compliance. As a matter of fact, they have to comply with e-signature laws. For example, ESIGN is applicable in the US, and if you are operating in the European Union, eIDAS is required.
- Greener World: As you are not using paper, you have already taken the first step in contributing to a greener planet.
Essential Features to Look for in a PDF Signing Tool
Before considering purchasing a PDF signing tool, it is recommended to explore its complete features and see if they fit your requirements.
We have developed a complete list of those features:
- User-Friendly Interface
Software is considered good when users can use it without much technical expertise. Therefore, you should buy only those tools that provide easy navigation at a competitive pricing.
- Security Measures
Choose a tool that is built on advanced protocols, such as powerful encryption and multi-factor authentication. Additionally, these should be compliant with legal standards like GDPR and SOC 2.
- Integration Capabilities
Look for a platform that can accommodate other software to speed up the task speed. Hence, you can research software that can integrate cloud storage platforms (Google Drive, Dropbox) or project management tools (Asana, Trello).
- Mobile Accessibility
Nowadays, people don’t carry laptops or computer systems with them as they prefer to work on mobile. Therefore, keep an eye on a platform that has a responsive mobile app or mobile-friendly interface.
- Customization Options
Your bank and professional signatures might be different due to security issues. Therefore, select a tool that helps you customize your signatures according to the situation. Additionally, see if you can change logos, colors, and templates to your signed documents.
- Upgrade Feature
Consider a tool that helps you grow with your needs. For example, when a company expands, bulk signing is required for various operations, such as logistics, hiring, finance, and many more. Therefore, you should look if your tool can fulfill this demand.
How to Select the Right PDF Signing Tool
Different companies have different work requirements. Therefore, you should evaluate your tool on the basis of the below list:
- Volume of Documents
Make a complete list to know how many documents you require during a particular time. This is because some tools that are available in the market charge per signature. On the contrary, others provide unlimited plans by paying an amount.
- Make a Budget
You should allocate a certain budget to meet your online signature requirements. Start researching a tool with your amount. However, the main aim should be more features at a lower price.
- Technical Support
Bugs can occur anytime in software; therefore, look for a software company that is ready to provide you with 24/7 support services.
- Compliance Requirements
If your business operates in a regulated industry, look that the tool complies with various industry standards. For example, these can be HIPAA for healthcare or FINRA for finance.
Comparison of Popular PDF Signing Tools
| Tool | Overview | Key Features |
|---|---|---|
| Adobe Acrobat Sign | A robust tool from Adobe with advanced workflows and audit trail features. | Cloud storage integration, customizable templates |
| DocuSign | Known for its user-friendly interface and strong security features. | Integration with various software, intuitive dashboard |
| Ayan Kaizen | A versatile tool designed for businesses of all sizes, offering multi-level user support. | Real-time tracking, device-friendly, secure signatures |
| Foxit eSign | Part of Foxit PDF solutions, offering legally binding e-signatures. | Works seamlessly with other Foxit products |
| Nitro Pro | Combines PDF editing and signing for an all-in-one solution. | Document creation, editing, and signing capabilities |
Factors To Make the Right Decision
Before clicking that “Buy Now” button, you should consider the below steps so that you are making the right choice about the PDF signing tool:
- Go for the Free Trials:
Every software company provides a free trial or a limited period of time. So, use that opportunity to test the product and see if it will solve your problems or not.
- Read User Reviews
There are people who love to leave your feedback in the comment box or on Google reviews. So, read every user review to accumulate the right information about the product.
- Look for Extra Features
There are several applications available in the market; however, the game changes when you change your perspective. This means you have to see which platform provides extra features at an affordable price. For example, a tool that provides PDF file formats that are compatible with AI tools (ChatGPT, Gemini, Claude).
Final Words
Nowadays, everything is online, so why leave behind online signatures? There are several tools available in the market, which we have mentioned, to sort your e-sign requirements.
The tool that you will select should be user-friendly, follow robust security measures, have integration capabilities with various other tools, and many more.
Therefore, you should take free trials, in the beginning, to start your research and read all the online reviews regarding them.
However, if you still have challenges finding a reliable PDF signing tool, then you can use the power of Ayan Kaizen or contact Ayan Software to learn more.
So, don’t wait too long; start your journey today and take your business to new heights with reliable software.