Quickly Sign PDF Online: A Simple Guide
Which document will you prefer: a signed or a non-signed one? Everyone has an inclination towards the signed document.
The global market of online signatures was USD $2.58 billion in 2023. The industry experts believe that this number will touch USD $13.4 billion by 2030, i.e., a growth of 26.7% CAGR.
These signed documents are required for various purposes, and some of them include approving contracts, completing forms, and authorizing agreements.
Let’s further discuss the importance of signing PDF Online and its various positive impacts.
Table of Contents
Understanding Online PDF Signing
When you sign PDF online, you eliminate the hassle of printing, hand-signing, and scanning documents. This eco-friendly approach saves time and significantly reduces paper consumption, contributing to environmental protection.
Moreover, digital signatures are legally recognized across many jurisdictions, ensuring that your signed documents are secure and valid for business or personal use.
Benefits of Online PDF Signing
Let us discuss why there is a trend of signing PDF online nowadays:
- Time Efficiency: Conventional document signing methods require printing, signing, scanning, and returning them. However, the story is different from that of online signatures. You can sign documents in just minutes, no matter where you are.
- Cost Reduction: There is no requirement for any stationary, such as paper, ink, and postage. You will witness high-cost savings when you opt for the online signing of documents. Furthermore, you can process several documents within a fraction of the time.
- 100% Security: These online platforms provide security to protect your data with the help of various encryption methods. They leverage the power of audit trails and multi-factor authentication for this purpose.
- Legal Validity: Countries like the USA and European regions prefer signed PDFs. They work on a law that only signed documents will be accepted as they are authentic.
Top Tools to Sign PDF Online
There are several powerful platforms available in the market that help you sign PDFs online. We have curated the list of the best software for you:
- Adobe Acrobat Online: This product doesn’t need any introduction! It is one of the oldest software in the market. You can use Adobe Acrobat Online in your browser to sign the documents directly. Furthermore, you can add your signature by typing, drawing, or uploading an image. There is an option to download the complete file after signing it.
- DocFly: This is a simple tool in which you can upload a PDF file and add your signature. Now, there are two options available for this: the first option is to type your name and make it a signature; the other option is to upload the image to the specified place. Additionally, you can download the complete document after signing it.
- Smallpdf: You can use Smallpdf, which is offered by a Swiss company. In this tool, you can upload a PDF, create a signature by drawing or typing, and place it on the document. There is an option to download the file after signing it.
- Kaizen: This is a new entry in the ecosystem of online signatures. This powerful tool has been developed by the experts at Ayan Software and has received widespread acclaim for its operations.
Comparison of Popular PDF Signing Tools
| Feature/Tool | KAiZEN | Adobe Acrobat Sign | DocFly | Smallpdf |
|---|---|---|---|---|
| Overview | Secure electronic signature tool for verified digital signatures | Popular e-signature solution integrated with Adobe Acrobat. | Online PDF editor for creating, editing, and converting PDFs. | Comprehensive PDF management tool offering various features. |
| Key Features | – Paperless electronic signatures – Secure & verified eSignatures – Multi-level user signing – Quick and time-saving solution |
– Integration with Adobe Acrobat – Compliance with various e-signature laws – Mobile compatibility |
– In-browser PDF editor – Form creator and filler – Convert files to/from PDF – Merge, split, and rotate PDFs |
– PDF conversion and compression – Edit and annotate PDFs – eSign documents – Merge and split PDFs |
| Pricing | – Free trial available – Various plans based on the number of requests |
Plans start at $12.99/month | – Free plan: Limited features – Pro plan: $3.99/month – Corporate plan: $7.99/user/month |
– Free plan: Limited features – Pro plan: $9.00/user/month – Team plan: $7.00/user/month |
| Integration | Over 400 integrations for various workflows | – Microsoft Office – SAP SuccessFactors |
Cloud-based access; no specific integrations listed | – Google Drive – Dropbox – Microsoft OneDrive – Evernote – Salesforce – Zapier |
| Security & Compliance | Secure and verified eSignatures | – Complete compliance with e-signature laws – Secure file uploading via HTTPS |
256-bit TLS encryption | – ISO/IEC 27001 certified – GDPR, CCPA, and nFADP compliant |
| User Experience | User-friendly interface | – Well-organized interface | – Easy-to-use online PDF editor – No software download required |
– Intuitive interface – Accessible from any device |
How to Choose the Right Pdf Signing Tool
There are various tips that you should follow before signing a document:
- Choose the Right Tool
Never hesitate to use the right tool to sign your online documents. There are several tools available in the market, which you can use to sign the document and send it to the concerned party.
- Ensure Document Security
Look for technical terms that show whether the tool is providing secure connections (look for HTTPS in the URL) and advanced encryption to protect your information.
- Create a Clear and Consistent Signature
Give preference to those tools that provide flexibility to develop your signature using a mouse or touchscreen, help you select professional fonts, and upload the image of your signature.
When creating your electronic signature, strive for clarity and consistency.
- Keep Records of Signed Documents
After signing the document, you need to place it correctly. There are several applications that provide an in-built feature to save your signed content. Therefore, look for those options because it will make your files safe.
Final Words
Nowadays, businesses and common people are refraining from using pen and paper to sign a document. They are moving towards the era of digital signatures, which saves them enormous time and money.Furthermore, there is a powerful tool available in the market known as Kaizen, which can help you solve the problem of signing PDF online.