Secure eSignature Solution for Education
Go paperless across admissions, faculty and finance. Students, parents and staff sign from any phone, so your team stops chasing signatures across campus.
Built for Every Department on Campus
Admissions & Student Affairs
Chasing students and parents for signed admission forms slows down every intake cycle. Send admission forms, fee declarations, hostel agreements and consent forms for signature, and they sign from their phone in minutes, no campus visit needed.
HR & Faculty Management
Printing appointment letters and policy acknowledgements for every staff member takes time your HR team doesn't have. Send appointment letters, contract renewals and policy acknowledgements digitally, in the right signing order, without follow-up calls.
Finance & Administration
Procurement approvals and grant documents stall when they pass through multiple departments on paper. Route them digitally instead, and see exactly where each approval is stuck.
Exam & Academic Administration
Examination forms and affiliation documents need signatures from several people across departments. Collect them digitally instead of chasing department heads across campus.
How it works
Upload admission form or consent document
Add student and parent as signatories
Send signing link via Email or WhatsApp
Both sign from any device, no account needed
Receive signed PDF with full audit trail
Built for the Way Educational Institutions
Actually Work
Multi-Campus Document Management
One Dashboard for Every Department, Every Campus
- Organise documents by department, campus, academic year, or document type
- Every staff member only sees documents relevant to their role and department
- Track the status of every document, sent, viewed, signed, pending, from one screen
- Pull up any signed document instantly for accreditation, inspection, or audit purposes
- No more searching through email threads or physical filing cabinets
Student & Parent Signing — No Account Needed
Students and Parents Sign in Seconds — From Any Phone
- Students and parents sign directly from a WhatsApp or email link, zero sign-up required
- Works on any smartphone, tablet, or computer, no app download needed
- Supports multiple signatories on one form, student signs, then parent countersigns, then registrar approves
- Automatic reminders sent if a form hasn't been signed within the set deadline
- Every signed form is time-stamped and stored, ready for records or inspections at any point
Institutional Branding & Templates
Every Document Looks Like It Came from Your Institution
- Add your institution's logo, letterhead colours, and official seal to every document
- Build reusable templates for admission forms, appointment letters, fee declarations, and more
- Auto-fill student name, roll number, course, department, and academic year
- Send the same template to hundreds of students simultaneously with one action
- Each department maintains its own branded templates, no overlap, no confusion
Documents Educational Institutions Send for eSignature
KAiZEN eSign handles every document across the full student and staff lifecycle, from the first admission form to the final experience letter.
Admission Application Form
Offer / Appointment Letter
Hostel & Accommodation Agreement
Parent & Guardian Consent Form
Fee Declaration & Undertaking
Scholarship & Financial Aid Agreement
Research & Thesis Agreement
MOU with Partner Institution
Vendor & Procurement Agreement
Faculty Performance Review
Examination Undertaking Form
Leaving Certificate & Experience Letter
Make Your Institution Fully Paperless
Frequently Asked Questions
Can buyers and sellers sign from different cities or countries?
Absolutely. Signatories receive a secure signing link via email or WhatsApp and can sign from any device, anywhere in the world. This makes it ideal for NRI clients and out-of-city transactions.
How many people can sign the same document?
There is no limit on the number of signatories. You can set a specific signing order, for example, buyer signs first, then seller, then witness/broker, and each party gets notified automatically when it's their turn.
What happens after everyone has signed?
All parties receive a final, signed PDF with a certificate of completion, full audit trail, and timestamp. The document is also securely stored in your KAiZEN eSign dashboard and can be retrieved any time.
Do signatories need to create an account?
No. Your clients, buyers, sellers, tenants, do not need to sign up for KAiZEN eSign. They simply receive a secure link and sign directly in their browser on any device.